Strengthening information security in schools

In today's digital landscape, schools face increasing challenges in protecting sensitive information and ensuring the safety of both staff and students. The 2024 update to the Keeping Children Safe in Education (KCSIE) guidance emphasises the important role that schools play in implementing robust information security and access management protocols.

Understanding your responsibility

It is really important that education organisations maintain appropriate security procedures. This responsibility is multi-faceted, encompassing everything from safeguarding sensitive data to creating a secure environment where staff and learners can thrive. Schools are tasked with not only establishing these measures but also periodically reviewing their effectiveness to adapt to the ever-evolving landscape of cyber threats.

Key aspects of information security

Robust Security Procedures

Schools must have well-defined security procedures in place. This often includes:

• Data Protection Policies: Establish clear guidelines on how sensitive information, such as personal student details and staff records, should be collected, stored, and shared.
• Access Controls: Implement strict protocols to ensure that only authorised personnel have access to sensitive information. This can involve user authentication processes, password protections, and regular audits of who has access to what data.
• Filtering and Monitoring Systems: Continuous monitoring of systems can help identify unauthorised access attempts and potential breaches before they escalate.

Regular reviews and updates

The landscape of cyber-crime is constantly changing, and schools must remain vigilant. Regular reviews of security measures are critical to ensure they remain effective against new and emerging threats. This can include:

• Security Audits: Conducting thorough audits of your current security measures to identify any weaknesses or gaps.
• Staff Training: Regularly updating staff on the latest cybersecurity best practices and providing training on how to recognise potential threats such as phishing scams or malware.
• Policy Updates: Revising and updating security policies to incorporate new technologies and methodologies as they become available.

Embracing Technology

Technological advancements can be both a challenge and an opportunity. Schools can harness technology to enhance their security measures. Solutions like multi-factor authentication, automated vulnerability scanning, can significantly increase security while minimising human error.

Collaboration and communication

Creating a security-conscious culture involves collaboration among all stakeholders in the school or MAT. Regular communication about security practices and incidents helps maintain awareness and promotes a collaborative approach to risk management.

The importance of a proactive approach

By taking a proactive stance on information security and access management, schools and MATs can:

• Safeguard Data: Protect sensitive information and ensure compliance with data protection regulations.
• Enhance Trust: Build trust with parents, students, and the community by demonstrating a commitment to safeguarding personal information.
• Strengthen Resilience: Develop a resilient educational environment that can quickly adapt to and recover from potential cyber incidents.

It is important to treat cybersecurity as an ongoing commitment, ensuring that your school can remain a safe and secure space for learning in the digital age.

As outlined in the KCSIE 2024 guidance, ensuring robust information security and access management is a fundamental responsibility for schools and MATs. By implementing comprehensive security measures, regularly reviewing them, and staying informed about the latest threats, schools can protect their systems, staff, and students from the ever-evolving landscape of cyber-crime.