Introduction
As schools face greater scrutiny regarding data protection, and greater cyber security risks, the need for an effective solution to enhance GDPR compliance has never been more critical. The GDPRiS platform presents an innovative, purpose-built approach tailored specifically for schools and Trusts, addressing their unique challenges in compliance management. Chris Spender, Data Protection Manager for the Trust talks about their experience of implementing the GDPRiS platform.
Context
As a multi-academy trust managing more than 30 schools, maintaining an up-to-date understanding of GDPR requirements and compliance can be daunting. Previously, The Shaw Education Trust's processes for handling information requests, such as Subject Access Requests (SARs) and Freedom of Information (FOI) requests, were fragmented and lacked clarity.
Challenges
Our existing systems did not provide a unified view of compliance across all our schools, making it difficult to identify areas of strength and those needing improvement. As a result, our response times to information requests could be slow, and training resources for staff were scattered and underutilised.
Solution
The GDPRiS platform, it encompasses a comprehensive suite of features that cater specifically to the needs of educational institutions.
1. Effective Management of Information Requests: The platform excels in handling a variety of information requests, including data subject rights and FOIs. Its intuitive design allows staff to process these requests efficiently and adhere to the mandated timescales to respond.
2. Centralised Compliance Overview: For multi-academy trusts, GDPRiS serves as a hub, offering a clear overview of compliance across all schools. This has enabled our leadership to identify strengths, uncover potential weaknesses, and take proactive steps to address them.
3. User-Friendly Interface and Training Resources: The intuitive interface of GDPRiS, combined with comprehensive training materials, has facilitated seamless incorporation into our GDPR processes. Staff members, regardless of their prior knowledge, can navigate the system with ease.
4. Streamlined Reporting and Documentation: GDPRiS centralises critical tasks such as SARs and data breach reporting, significantly enhancing our operational efficiency. Additionally, it provides a centralised storage location for policy documents and training materials, ensuring easy access for all staff.
5. Guidance and Accountability: The platform includes practical guidance on GDPR compliance and features a self-assessment questionnaire that promotes full staff accountability regarding data protection practices.
Support
Should any additional assistance be required, the GDPRiS support team is responsive and helpful, ensuring our staff can maximise the platform's capabilities without delay.
Results
Since implementing GDPRiS, our Trust has experienced a noticeable improvement in management of data protection processes. The unified approach has not only accelerated response times to information requests but also enhanced overall staff awareness and understanding of GDPR regulations.
Conclusion
In summary, the GDPRiS platform stands out as an indispensable resource for schools striving to enhance their GDPR compliance. Its tailored features, user-friendly interface, and responsive support make it an invaluable asset for our Trust.
If you would like to see an improvement in your Trusts management of data protection tasks talk to our team today!